Privacy Policy Application Form

Who we are?

TeamUp Recruiting and Crew Management (short “TeamUp”) specializes in connecting seafarer to ship owner or ship manager.

Our website address is: https://teamup-management.com

TeamUp is registered at:
Poseidon
Tal-Ibrag Road
Swieqi SWQ 2033
Malta

And the Company Registration Number is C94938

Contact the CEO Pierre Martin under
info (at) teamup-management (dot) com

Privacy Notice for Seafarer using the Application Form

As part of the recruitment process, TeamUp collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meet its data protection obligations as per GDPR regulation. This Statement aims at informing you of how TeamUp is going to use the information you submit when applying for a job.

Within the context of this notice, “we” ,”us”, “our”, “the company” and “TeamUp” refers to TeamUp Recruiting and Crew Management Poseidon, Tal-Ibrag Road, Swieqi SWQ 2033, Malta.

“You” means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

What type of personal information do we collect?

We might collect and processes a range of information collected from you. This may include:

  • Personal identifiers contacts, and characteristics
    These include but are not limited:
    • your name, address and contact details, including email address and telephone number;
    • your gender, and place and date of birth;
    • details of your qualifications, skills, experience and employment history, including start and end dates with previous employers;
    • information about your current level of remuneration;
    • details of your marital status;
    • your nationality and entitlement to work abroad;
    • candidate picture and introduction video.

  • High risk personal data
    • Your passport and any visa you might hold;
    • Where permitted by law, we might hold information from your personality and mental health assessment.
    • Where permitted by law, equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.
    • Whether or not you have a disability for which TeamUp needs to make reasonable adjustments during the recruitment process.
    • Where permitted by law, we may hold information from criminal record checks.

  • Derivative data (like IP addresses and browser types)
  • Financial data (like credit card details)
  • Mobile data (like mobile device IDs and manufacturers)

Personal data provided by third parties

The TeamUp will also collect personal data about you from third parties,  such as references supplied by former employers, recruitment agencies or social media such as LinkedIn. The TeamUp will seek information from third parties only once a job offer to you has been made. 

How is your data stored?

Your data is stored in a range of systems and formats. These include in your recruitment file, in TeamUp’s recruiting management system and in other IT systems, including TeamUp’s email system.

TeamUp may collect this personal data in a number of ways. Identity information might be collected through application forms, your CV’s or resumes; obtained from your passport or other documents and certificates; from the correspondence with you; or through interviews, meetings or other assessments (such as the personality and mental health test or your Marlins English test).

Why do we collect your data?

Legitimate Interest

TeamUp has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. Other interest include responding to and defending against legal claims; and maintaining and promoting equal opportunities within the workplace.

Contract

TeamUp needs to process your Personal Data to take steps at your request, prior to entering into a potential employment contract with you.

Legal Obligation

In some cases, TeamUp needs to process application data to ensure compliance wit legal obligations. For example, it is required to check a successful applicant’s eligibility to work onboard a vessel.

Who may have access to personal data

Internal

Your information will be shared internally for the purposes of the recruitment exercise. This includes with members of recruitment team, interviewers involved in the recruitment process, internal and external auditors, and IT staff if access to the data is necessary for the performance of their roles.

Third Parties

The Team will not share your personal identifiers and sensitive information with third parties, unless your application for employment is successful and you have been contacted with an offer of employment. The TeamUp will then share your data with your future employer in order to connect you to your future employer.

Information that might be shared with possible employer prior to you receiving an offer:

  • details of your qualifications, skills, experience, and employment history, including start and end dates with previous employers;
  • information about your current level of remuneration;
  • details of your marital status;
  • your nationality and entitlement to work abroad;
  • candidate picture and introduction video;
  • What type of document you possess and their expiry date;
  • Where permitted by law, information from your personality and mental health assessment.
  • Whether or not you have a disability that might affect your job at sea.
  • Where permitted by law, information from criminal record checks.

TeamUp may share your personal data with third parties in order to, obtain pre-employment references from other employers, obtain employment background checks from third party providers and to obtain necessary criminal record checks.

Processors

TeamUp may shares your personal data with third-party processors who provide services to us. These services include:

  • Recruitment agencies;
  • Employment and credit reference agencies;
  • Marlins English language testing facilities
  • Licensed psychologist to conduct the mental health and personality assessment.
Separate Controllers

TeamUp may share your personal data with third parties where we have a legal obligation to do so.

Third Countries

Your personal data may be transferred to countries outside of the European Economic Area (EEA) . For example, your personal data may be shared with a possible employer outside the EEA.

Where data is transferred outside of the EEA, it is done on the basis of appropriate safeguards, for example binding corporate rules, EU model clauses, or a declaration of adequacy.

How long do we hold your personal data?

TeamUp may keep your personal data on file for 3 years in case there are future employment opportunities for which you may be suited. You are free to withdraw your consent at any time. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your employer and retained during your employment.

How can you receive a copy or delete your data?

You are free to request a copy of the personal data stored with us. Additionally at any time you my withdraw your consent and request your data to be deleted. To receive a complete copy of the data stored with us or to request its deletion, email Pierre MARTIN at: info (att) teamup-management (dot) com. Your data will be deleted within 5 working days. This does not include any data we are obliged to keep for legal or security purposes

What if you don’t supply personal data

Providing your Job Application data is voluntary. However, if you choose not to provide all of the data that is requested for your application, our ability to consider you as a candidate may be limited.

Notice

By submitting your Job Application data you are granting your consent to the processing of that information, including to the transfer of your Job Application data with third parties in accordance with this Statement.

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.